Powerful Features for Modern Board Governance
Every tool your board needs to govern effectively, stay compliant, and make faster decisions — built for Kenyan organisations.
AI Meeting Minutes & Transcription
Stop spending hours typing minutes after board meetings. eBoard's AI engine listens, transcribes, and generates structured meeting minutes automatically — including action items, resolutions, and voting records.
- Real-time transcription during virtual and in-person meetings
- Automatic extraction of action items and resolutions
- Speaker attribution and sentiment analysis
- Export minutes in PDF, Word, or share directly within the platform
- Save your Company Secretary over 10 hours per month
Secure Document Management
Centralise all board documents in one secure, searchable repository. Board packs, agendas, resolutions, policies, and annexures — all version-controlled with granular access permissions.
- Version control with complete audit trail
- Role-based permissions — control who sees what
- Automated board pack assembly and distribution
- In-app document annotation and commenting
- Encrypted storage with bank-grade security
Task & Action Point Tracking
Every board resolution creates action items. eBoard ensures nothing falls through the cracks by assigning, tracking, and reporting on every task — with automated reminders and escalation pathways.
- Auto-create action items from meeting resolutions
- Assign owners, deadlines, and priority levels
- Track progress with status updates and comments
- Automated email and in-app reminders before deadlines
- Dashboard view of all pending and completed actions
Electronic Voting, Polls & Surveys
Make board decisions faster with secure electronic voting. Whether in-meeting or via circular resolution, eBoard provides a legally compliant, auditable voting process.
- In-meeting and asynchronous voting on resolutions
- Polls and surveys for board member feedback
- Anonymous or attributed voting options
- Real-time results with full audit trail
- Circular resolution management with e-signatures
eSign & Digital Approvals
Eliminate the delays of printing, signing, scanning, and emailing board documents. eBoard's built-in eSign feature lets directors sign resolutions, minutes, and documents digitally — securely and compliantly.
- Legally binding digital signatures
- Multi-party signing workflows with sequence control
- Certificate-based verification and tamper detection
- Automated reminders for pending signatures
Calendar Sync with Google & Outlook
Keep board members informed and on schedule. eBoard syncs meeting dates, agendas, and reminders with Google Calendar and Microsoft Outlook — ensuring every director is prepared.
- Two-way sync with Google Calendar and Outlook
- Automatic meeting invitations with agenda links
- Meeting reminders with board pack preparation status
- Annual board calendar planning and scheduling
iOS & Android Mobile Apps
Kenya is a mobile-first nation, and eBoard is built for that reality. Full-featured iOS and Android apps give board members everything they need from their smartphones — review documents, vote on resolutions, track actions, and join meetings.
- Full document viewing with offline access
- Push notifications for meeting reminders and tasks
- In-app voting and digital signatures
- Biometric authentication (Face ID, fingerprint)
Bank-Grade Security for Your Board
Board documents are among the most sensitive materials in any organisation. eBoard protects them with enterprise-grade encryption, access controls, and audit trails.
End-to-End Encryption
AES-256 encryption at rest and TLS 1.3 in transit. Your data is protected at every stage.
Role-Based Access
Granular permissions for board chairs, directors, executives, and secretaries. Control who sees what.
Complete Audit Trail
Every action is logged — document views, votes, edits, logins. Full traceability for compliance.
Multi-Factor Auth
MFA support with biometric login on mobile. Protect board access with an extra layer of security.
See These Features in Action
Book a personalised demo with our Nairobi team and discover how eBoard transforms board governance for Kenyan organisations.